Privacy Policy

1. Data Controller

Unite Cultures Kültürlerarası Danışmanlık Ltd. Şti.
Güvercintepe Mah. Başpınar Sokak No: 1
Rumeliler Sitesi E Blok
34494 Başakşehir/İstanbul – Türkiye
Email: info@unitecultures.com
Represented by: Selim Çalık and Büşra Özduran

2. Scope

This Privacy Policy informs users of our website about the nature, scope, and purpose of the collection and processing of personal data within the framework of our business activities. Although our company is based in Türkiye, our services are also directed at customers within the European Union. Therefore, we align our practices with the requirements of the EU General Data Protection Regulation (GDPR/DSGVO).

3. Principles of Data Processing

- We process personal data solely in compliance with Article 6 GDPR (consent, performance of a contract, legal obligation, legitimate interest).
- We also comply with the Turkish Data Protection Law (KVKK No. 6698).
- We follow international data protection principles (purpose limitation, data minimization, transparency).
- Personal data is processed only to the extent necessary to provide our training, coaching, or consulting services.

4. Categories of Data Processed

- Contact data (name, email, phone number, company name)
- Contract and invoicing data
- Communication content (email, chat, video conference)
- Where applicable, evaluation and feedback data from trainings

5. Purposes of Processing

- Preparation and performance of consulting and training contracts
- Communication with customers, partners, and participants
- Invoicing and payment processing
- Optimization of our online services
- Legal obligations (e.g., statutory retention requirements for tax purposes)

6. Transfers to Third Parties and Processors

- Data is transferred to third parties only if it is necessary for contract performance (e.g., trainers, IT service providers, payment providers).
- Data may be transferred if there is a legal obligation.
- Data may be transferred if you have explicitly consented.
- International transfers (e.g., to the EU) take place only on the basis of appropriate safeguards, in particular EU Standard Contractual Clauses (SCCs).
- Alternatively, an adequacy decision of the European Commission may apply, where available.

7. Cookies and Analytics Tools

- Our website uses cookies to improve the user experience.
- Essential cookies are technically necessary.
- Analytics or marketing cookies (e.g., Google Analytics, Meta Pixel) are used only with your explicit consent.
- You can withdraw your consent at any time.

8. Retention Period

- Data is stored only as long as required for the respective purpose or as long as statutory retention periods apply.
- For example, invoicing data is retained for 10 years; communication data for a maximum of 2 years.

9. Rights of Data Subjects (GDPR)

- Right of access (Art. 15)
- Right to rectification (Art. 16)’
- Right to erasure / “right to be forgotten” (Art. 17)
- Right to restriction of processing (Art. 18)
- Right to data portability (Art. 20)
- Right to object (Art. 21)
- Right to withdraw consent (Art. 7(3))
- Complaints may be addressed to the Turkish Data Protection Authority (KVKK).
- Complaints may also be addressed to a competent data protection supervisory authority in the EU.

10. Data Security

- We use up-to-date technical and organizational measures to protect data against unauthorized access, loss, or misuse.
- These measures include SSL encryption, firewalls, access restrictions, and backups.

11. Changes to This Policy

- This Privacy Policy may be updated if new services are integrated or legal requirements change.
- The version published on the website is always the applicable one.